Contract Intake Form

All contract requests must be submitted to Purchasing through the Contract Intake Form. Purchasing will evaluate to determine if a contract is required or if a purchase order would provide the necessary protection for the District.

Department/School Information

The following fields are related to the Department or School submitting the contract intake.

Department or School*

Select whether this is for a department or a school.

Select your department from the list.

Select
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Select your school from the list.

Select
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Provide your full email. This contact will be updated on the progress of the contract.

Provide the full email. This secondary contact will also be updated on the progress of the contract.

Provide the full email of the Administrator (Department Head or Principal). This contact will be required to approve the contract intake.

Contract Information

The following fields are related to the contract.

Software*

Does this include any access to online services (including, but not limited to software, webtool or iPad app)?


If you are unsure, please reach out to MITD for assistance with this determination.

Has this been approved by the software committee?*

Note If Software is not on the approved software list, it must go to the software committee for approval. For more information on the software process click here.

Is this request for a new contract or an amendment?*
Are there previous SDOC contracts with this Vendor?
Is there a cost associated with this contract?*

Provide anticipated total contract cost for the term of the contract.

Provide budget strip(s) for funding and the associated amounts if being split across multiple strips.

Ex.100.9504.1000000.5100.5100.000.0 $1,890

100.9504.1000000.5100.5100.000.0 $2,450

Check the box if this contract will be wholly or partially funded using federal funds.

Select the contract term.

Select
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Specify the desired contract start date.

Specify the desired contract end date.

If yes, please provide specific details, otherwise this field can be left blank.

Provide all documents related to this request, such as scope of work, an agreement, quotes, insurance, software application, etc.

Drag and drop files here or

Vendor Information

The following fields are related to the Vendor.

Include full address.

Phone
Will the vendor come onto SDOC property?*
Will vendor personnel be around students?*

Only required if contract will go to the School Board for approval.

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